Pomodoro technique – how to be more efficient

The Pomodoro Technique is a type of time management method that helps with planning, concentration and work efficiency. Thanks to it, we gain a sense of control over time and the work tasks themselves.

According to the testimony of many employees, freelancers and entrepreneurs, it is a method that not only gets you more work, but also more time. Pomodoro is often classified as a life-hacking technique.

This technique was invented by Francesco Cirillo and uses 25-minute blocks of time separated by short breaks. The aim is to reduce the negative impact of internal and external distractions. By alternating working periods with breaks, mental well-being is achieved. We concentrate better, immerse ourselves in the work, don’t get distracted and at the same time progress efficiently to complete tasks because we have a time limit. Francesco Cirillo studied business at the Guido Carli International University in Rome, Italy, in the 1990s. During his studies, he discovered the power of fixed time slots and varying degrees of productivity. He found it difficult to concentrate, so he initially tried 10-minute stretches followed by breaks. During experimentation, he concluded that 25-minute time intervals were the most effective in terms of productivity. He verified this knowledge not only during his studies, but also during his employment at a European bank, where he worked as a software developer.

HOW TO USE THIS TECHNIQUE?

  • Right from the start, it is important to determine the task we want to achieve. The next step to success is to be able to detach from distractions (phone, TV, social networks) for a while and fully dedicate yourself to the activity.
  • Let’s set an alarm. Traditionally 25 minutes is used, but of course this is not a rule, it is not bad to try a shorter interval to start with. It can be difficult to concentrate 100% for a longer period of time and you will also get tired faster.
  • Work on the task while the timer is running. If we get distracted while working by a thought that is not related to the task, we write it down on a piece of paper next to us and get right back to work.
    After the timer rings, we mark ideas on the paper to separate one cycle.
  • After four cycles, it’s time for a well-deserved rest. A break of 15 – 30 minutes gives us time to complete small tasks or ideas from our notebook and we can resume again.

Benefits

  • Better time management.
  • One discovers how much work can be done in a relatively short time if one really focuses on the task at hand.
  • The task is accomplished in manageable chunks, less than half an hour is not unachievable.
  • Short periods of work and breaks keep us sane.
  • Concentration on one activity improves and prolongs.
  • Motivation to complete a task is increased.

Disadvantages

  • It is difficult for an untrained brain to concentrate for more than 15 minutes at a time, so this method is discouraging for some people after the first attempt, so a strong willpower is needed.
  • It is not possible to complete every task that comes to mind. Some are more time consuming and it is not possible to take breaks.
31. August 2022 | Natália Sadloňová

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